Session Chair Guidelines

RIVF 2025 – Session Chair Guidelines

Thank you for serving as a Session Chair at RIVF 2025.
Your support is essential to ensuring the quality and compliance of the conference program.

Please follow the instructions below carefully.

Documents Provided

At the beginning of your session, you will receive:

  • Session Sheet (SS)
  • Session Report (SR)

These documents are required for post-conference reporting to IEEE.

During the Session

  1. Session Sheet (SS)
    • Use the Session Sheet to:
      • Record comments on each presentation (e.g., presentation quality, attendance, issues).
      • Note any special circumstances (no-show, presenter change, technical problems).
  2. Session Report (SR)
    • For each accepted paper in the session:
      • Ask the presenting author to sign the Session Report.
      • The signature confirms that the paper was presented as scheduled.
  3. Time Management
    • Ensure presentations start and end on time.
    • Enforce allocated presentation and Q&A durations.

After the Session

  1. Return Documents
    • After the session ends, please:
      • Verify that all required signatures are completed on the Session Report.
      • Ensure the Session Sheet is fully filled out.
    • Return both SS and SR to the Registration Desk immediately.

Important Notes

  • These documents are mandatory for IEEE compliance.
  • Incomplete or missing documents may affect paper inclusion in IEEE Xplore.
  • If any issue arises, please report it clearly in the Session Sheet.

Thank You

We sincerely appreciate your contribution to the success of RIVF 2025.
If you have questions, please contact the conference staff at the Registration Desk.